Group Policies

The Child Protection Policy
It is the policy of Dover Navigators to safeguard the welfare of all Members by protecting them from neglect and from physical, sexual and emotional harm.
Accordingly the Group is committed to:
•taking into account in all its considerations and activities the interests and well-being of young people;
•respecting the rights, wishes and feelings of the young people with whom it is
•taking all reasonable practicable steps to protect them from neglect, physical, sexual and emotional harm;
•promoting the welfare of young people and their protection within a relationship of trust.

All adults within the Group must complete the DBS checking process within 28 days of appointment. In the initial launch period (the first 6 months) the presentation of a DBS held whilst a member of the Navigators will be accepted as valid – thereafter all Leaders will be required to have a new DBS check completed. DBS checks should be completed at least every 24 months. All Leaders will also be expected to complete relevant Safeguarding awareness training on a regular basis as dictated by the executive committee – periods between training must not exceed three years.

Any concerns about Child Protection issues, or suspicions of abuse should not be investigated, but should be reported to the designated safeguarding officer and referred to KSCB/ The NSPCC as appropriate.

The Management Committee direct the Group Leader [Benjamin Westwater], in consultation with the Chair [Sophie Westwater] to act as designated safeguarding officer for the group. This will involve, but is not limited to:

•ensuring the group has up to date safeguarding policies and procedures.

•keeping the policy relevant, and ensuring that it contains the key information that leaders/ volunteers need.

•ensuring that all leaders/ volunteers are familiar with the contents of the policy and the Code of conduct for Volunteers.

•ensuring that all leaders/ volunteers are appropriately trained at least every three years.

•undertaking specialist training relevant to the role of Designated Safeguarding Officer on an annual basis.

•liaising with other agencies and professionals on behalf of the group as appropriate.

Anti-Bullying Policy
“Children have the right to protection from all forms of violence (physical or mental). They must be kept safe from harm and they must be given proper care by those looking after them.”
[The United Nations Convention on the Rights of the Child, Article 19]
Navigators is committed to this ethos and seeks to ensure, as far as is reasonably practicable, the prevention of all forms of bullying among Members. To this end the group operates a code of conduct, and is guided by the ‘Moral Compass’.

The Equal Opportunities Policy: Young People
The Group is committed to equality of opportunity for all young people.
a.The Group is committed to extending its membership, its Purpose and Method to young people in all parts of society.
b.No young person should receive less favourable treatment on the basis of, nor suffer disadvantage by reason of:
•Class or socio-economic status;
•ethnic origin, nationality (or statelessness) or race;
•gender (including gender reassignment);
•marital or civil partnership status;
•sexual orientation;
•disability (including mental or physical ability);
•political belief;
•religion or belief (including the absence of belief) All Members of the Group should seek to practise that equality, especially in promoting access to activity for young people in all parts of society. The Group opposes all forms of racism.

The Equal Opportunities Policy: Leaders and Volunteers
To carry out its work, the Group seeks to appoint effective and appropriate Leaders, and to involve other volunteers in supporting roles, all of whom are required to accept fully the responsibilities of their commitment.
The overriding considerations in making all appointments in shall be the safety and security of young people, and their continued development in accordance with the purpose and values of the groups as outline in the Group Constitution, and guided by the Navigator Moral Compass.
Accordingly, all those whom the Group accepts as volunteers must be “fit and proper” persons to undertake the duties of the particular position to which they havebeen appointed and, the responsibilities of membership.
In making an appointment to a particular leadership or support position it may be appropriate to consider the gender and/or ethnicity of the potential appointee, in particular to ensure appropriate composition of leadership or supporting teams.
The physical and mental ability of a particular potential appointee to fulfil a particular role will always be a relevant factor to consider.
Within these constraints, and those imposed by the need to ensure:
•the safety and security of young people;
•the continued development of young people; and
•equal opportunities for all;
No person volunteering their services should receive less favourable treatment on the basis of, nor suffer disadvantage by reason of:
•class or socio-economic status;
•ethnic origin, nationality (or statelessness) or race; •gender (including gender reassignment);
•marital or civil partnership status;
•sexual orientation;
•disability (including mental or physical ability);
•political belief;
•religion or belief (including the absence of belief)

Health and Safety Policy 

Statement of Intent
The Management Committee of the Dover Navigators recognises its responsibility to provide a safe and healthy environment for the staff, young people and volunteers. They will take all reasonable practical steps within their powers to fulfil this responsibility.
NB – The Group is NOT an employer and uses the HSE Act as a Guideline where appropriate.
Health and Safety at Work act 1974
Section 7 of the Health and Safety at Work Act 1974 places a duty on the employee to take care of his own health and safety, and of other persons who may be affected by his acts or omissions and to co-operate with his employer in enabling him to comply with his duties under the Act.
• Perform their tasks in a manner which will safeguard the Health and Safety of themselves and any others who may be affected and give due regard to protection of the environment.
• Co-operate with their employer in order to enable him to comply with his health, safety and environmental duties.
• Not intentionally or recklessly interfere with or misuse anything provided in the interests of health and safety welfare or the environment.
• Obey all company rules and regulations.
• Take special care to protect children and do NOT encourage them into dangerous areas of the workplace (i.e. Electrical cupboards, Store rooms etc.)
• Be made aware of the possibility of prosecution under Section 8 of the Health and Safety at Work Act 1974.
• Before leaving facility unattended at the end of work:
Secure all buildings
Make secure all machinery and electrical equipment Ensure all waste products are stored in a safe manner Ensure all cleaning products are stored in a safe manner Make ladders / step ladders inaccessible
Lock up all small tools and appliances
Isolate any live electrical plant or equipment
The Management of Health and Safety at Work Regulations 1992
Regulation 3 requires every employer and self-employed person to make a suitable and sufficient assessment of:
• The risks to the health and safety of his employees to which they are exposed whilst they are at work.
• The risks to the health and safety of persons not in his employment arising out of or in connection with the conduct by him of his undertaking.
General principles of risk assessment
This regulation requires all employers and self-employed persons to assess the risks to workers and any others who may affected by their undertaking.
Employers with five or more employees must also record the significant findings of that assessment.
Many employers already carry out DE FACTO risk assessments on a day-to- day basis during the course of their work; they will note changes in working practice, they will recognise faults as they develop and they will take necessary corrective actions. This Regulation however requires that employers should undertake a systematic general examination of their work activity and that they should record the significant findings of that risk assessment.
A risk assessment should usually involve identifying hazards present in any undertaking (whether arising from work activities or from other factors, e.g. the layout of the premises) and then evaluating the extent of the risks involved, taking into account whatever precautions are already being taken.
In this approved code:
• A hazard is something with the potential to cause harm (this can include substances or machines, methods of work and other aspects of work organisation);
• Risk expresses the likelihood that the harm from a particular hazard is realised;
• The extent of the risk covers the population which might be affected by a risk; i.e. the number of people who might be exposed and the consequences for them.
• Risk therefore reflects both the likelihood that harm will occur and its severity.
In some cases, this detailed approach may not be necessary since all the hazards are known and the risks are readily apparent and can be addressed directly.
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR)
The reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1994 (RIDDOR) require that any occupational injury, disease or dangerous occurrence be reported as outlined below. The report must be made to the local enforcing authority.
The Group will ensure that incidents and accidents are recorded in an accident book and where necessary reported to the relevant authority.
The authority must be notified by the responsible person as soon as possible (normally by phone) and a written report sent within 7 days if anybody dies or is seriously injured in an accident connected with company business.
A report must be made to the authority within SEVEN DAYS if:
• Someone is absent from work for more than three days as a result of an accident at work.
• As a result of injury or condition reportable under Regulation 3 which causes his/her death within one year of the date of the accident.
• A specified occupational disease (schedule 2 of the Regulations) is certified by a Doctor.
When a reportable disease occurs the Group and any Contractors will keep a record of the following information:
• The date of diagnosis
• The occupation of the person affected
• The name and nature of the disease
Organisational Responsibilities
Overall responsibility for health and safety within the Group rests with the Management Committee. The Group Leader, [Benjamin Westwater] is responsible on a day to day basis for this policy being carried out.
In the absence of the Group Leader, the Chair, [Sophie Westwater], or the Treasurer, [Roxanna Bowsher Howarth] will take responsibility.
The Group Leader
The Management Committee direct [Benjamin Westwater], in consultation with the Chair to:
• To set up arrangements to cover all Health & Safety legal requirements and bring them to the attention of all staff and visitors.
• To be available to discuss and to seek to resolve any Health & Safety problems.
• To report to the Management Committee those instances where his authority does not allow the elimination / reduction to a safe level, but to take all necessary short-term measures to avoid danger pending rectification.
• To ensure that all equipment is inspected informally on a regular basis and for an annual risk analysis to take place.
• To ensure that a system is established for the reporting, recording and investigation of accidents, and that all reasonable steps are taken to prevent recurrences.
• T o ensure that any new members are briefed about safety arrangements.
• To ensure the use of protective clothing and equipment and that it is properly maintained and renewed when required.
• To ensure that effective arrangements are in force to facilitate ready evacuation of any buildings used in case of fire or other emergency.
• To ensure that suitable first aid facilities are provided
• To ensure that this policy is revised and re-written as necessary.
Arrangements Accidents
All accidents, other than those of a very minor nature, are to be recorded in the accident record book(s). These are kept in the First Aid kit. The procedure for reporting more serious accidents is stated in the recent RIDDOR guidelines and detailed in the Risk Assessment.
Emergency Services
Hospital: Queen Elizabeth The Queen Mother Hospital, St Peter’s Rd, Margate CT9 4AN
Hospital A&E
Accident Prevention
Suitable clothing and footwear to be worn at all times. Avoid creating hazards to health and safety:
• wipe up spills immediately
• keep the floor clear (especially exit areas)
• return everything to its proper place after use
• obtain help to lift heavy objects
Defect Reporting
Whenever any member notices a health and safety problem which they are not able to put right, they must report the matter straight away to the Group Leader.
Environmental Protection
• Litter is placed in bins.
• Everyone is encouraged to respect all forms of wildlife.
• The use of sprays, including CFC’s, are openly discouraged.
Fire Procedure:
On the discovery of a fire:
Evacuate the premises being used and close doors if possible.
Take roll call at the assembly point
First Aid
The first aid box is kept with the Group Leader, or in his vehicle as appropriate. All leaders should be informed of First Aid facilities as part of induction training.
General Precautions
With regard to possible accident, fire or health hazards, all people must pay attention to the following:
• Rubbish disposal – sharp objects and broken glass are wrapped in newspaper before being placed in the bin.
• Cleanliness.
• Stacking and storage – avoid overloading shelves.
• Use of protective clothing where appropriate.
• Storage of flammable / toxic substances e.g. cleaning materials.
• Correct labelling and marking of containers.
• Procedure guidelines for the use of equipment
Hazardous Substance (COSHH)
The Group Leader is responsible for all hazardous cleaning substances, cleaning equipment etc. and the storage of them. They are kept locked up when young people present.
An assessment of any substance or process which could be hazardous to the health of employees and others will be conducted. Controls to reduce the risk to health and the environment (as far as reasonably practicable) will be put in place following the assessment.
Any person who may be affected by any of the hazards and associated risks identified in the Risk Assessment will be informed.
Anyone ordering such substances should ensure the relevant health and safety data sheet is obtained before the substance is used.
Induction of new Leaders
All new Leaders will be given a copy of the H&S policy and asked to familiarise themselves with it.
Ladders and steps
Volunteers will be instructed in the correct use of ladders and steps. It is recommended that a second person should hold the steps. It is up to the user to check the condition of the ladders BEFORE use.
The H&S policy will be reviewed on a 3 year cycle.
Risk Assessment
A regular risk assessment of the premises used will be carried out and arrangements made for any problems to be rectified in consultation with the premises owner.
Control measures should be implemented to reduce risks to an acceptable level before any task is carried out, and the process or task should be continuously monitored and reviewed as necessary.
There is no smoking on Group activities.
Opportunities for Leaders to attend H & S courses will be given as appropriate.
This shall be done as required. Leaders should encourage all members to be aware of their surroundings and ensure that proper instruction is given when using any equipment.
In the event of adventurous activities being undertaken, the leaders should read the appropriate Risk assessment and make dynamic risk assessments as appropriate to the venue, the weather and the environment, as well as the skills of those participating.

First Aid Policy.

All adult members responsible for the care or supervision of young people will be asked to undertake basic training in the area of First Aid within 6 months of their appointment. A minimum of one qualified First Aider (holder of a First Aid at Work certification) is required on all activities where there is an elevated risk of injury.

A suitably equipped first aid kit must be available at all times.

Risk assessments for all activities must take into account the location of the nearest hospital/ medical centre, and accident and emergency departments.

Volunteer Vetting Policy.

All prospective new members and volunteers will be required to complete the DBS process, as well as submitting two verifiable character references. Prospective new members will also be interviewed to ascertain the best role for them, if any are suitable. The interviewers will be the Group Leader, and at least one other member appointed by the trustees.


All adult members responsible for the care or supervision of young people will be asked to undertake safeguarding awareness training within 6 months of appointment.

All adult members responsible for the care or supervision of young people will be asked to undertake basic training in the area of First Aid within 6 months of their appointment.

Training in certain areas of youth leadership may be deemed necessary by the executive committee at any time, training in these areas can be delivered by either experienced youth leaders (e.g. the Group Leader), child care professionals with attachments to the group, or external training providers.

Fire Policy.

Fire Procedure:

On the discovery of a fire:

Evacuate the premises being used and close doors if possible.


Take roll call at the assembly point.

Only the leader in charge of the event can authorise re-entry to a building after a fire.

Independence Passports and Licences

  1. A Navigator (Navigator in the 10+ section) or Senior navigator (Navigator over the age of 14) who wishes to attend ‘Independence events’, can apply to do so with an Independence Licence.
  2. Independence Licences cannot be given to anyone aged over 18.
  3. The issuing leader must be satisfied that the young person both meets the required criteria, and is a suitable candidate for such events.
  4. A parent or carer must countersign the license for it to be valid.
  5. A Navigator (a Navigator in the 10+ section) or Senior navigator (a Navigator over the age of 14) in possession of an Independence Licence who wishes to lead an event can do so when issued with an Event Passport.
  6. Event Passportsare not valid for use with members of the Junior Navigators.
  7. EachEvent Passport is issued for one event only by a suitably experienced leader.
  8. Event Passports cannot be given to anyone aged over 18.
  9. The issuing leader has responsibility for notification to the Group Leader. In the case of nights away there must be a minimum of 14 days notice.
  10. The issuing leader must provide support during both the preparation and the event itself and be satisfied that the young person has the required abilities, but is not required to attend the event.